Custom Team Briefing

What your group gets in one straight session

This service is built for teams that want race expectations explained in one focused sitting, not spread across messages and last-minute chats. We cover the obstacle format, the likely pace of the day, where participants need to listen out for marshals and what happens at check-in, so your group arrives better prepared and less likely to waste time at the start line.

The session can be adjusted for first-timers, mixed-ability groups, or teams with experienced runners who still need a clear run-through of the course rules. We also cover practical matters that matter in the Magaliesberg, like dust, heat, uneven ground and the need for proper hydration when the weather turns hot and dry.

• Race flow from arrival to finish
• Obstacle expectations and where caution matters
• Group conduct and marshal instructions
• Warm-up timing and team check-in order
• What to pack for changing weather and terrain

The parts we cover before anyone hits the course

Each briefing is tailored to the way your group is entering the event. If you are handling a corporate team, we can explain the order of operations, captain communication and what support is available for participants who need a slower start or a stronger warm-up. If your group is travelling in from Johannesburg, Pretoria, Rustenburg or Potchefstroom, we can also cover arrival timing and how to keep everyone together once vehicles are parked.

We make space for the questions people often ask but do not always ask out loud. That includes footwear, what to do if someone misses a wave time, how the waiver process works and how to handle the day if someone feels unwell before the race. We always encourage participants to check with a doctor before hard exercise, especially if they are returning after injury or have not trained in a while.

• Course rules and safety briefing points
• Waiver steps and check-in expectations
• What clothing works best on dusty or wet sections
• How to manage caps, gloves, tape and grip aids
• When to speak up about injury, asthma or cramps

How the briefing is put together for your group

We start by learning the shape of your entry. That includes team size, fitness spread, how many newcomers are involved and whether the group wants a short overview or a more detailed session. From there, we prepare a briefing that stays practical and avoids clutter, so the main points are easy to remember once the day gets moving.

For larger groups we can split the briefing into parts, for example one section for team leaders and one section for all participants. This works well when there are captains, internal organisers or staff who need to pass on the same information to colleagues. If needed, we can also include a recovery area note and remind the group about shade, water and where to regroup after the race.

• Group assessment and entry details
• Briefing notes matched to your team size
• Clear instructions for captains and organisers
• Optional split briefing for larger teams
• Practical advice for a safer race day

Turnaround that fits busy team schedules

We keep the turnaround practical so the briefing can fit into normal planning, whether your group is based in Hekpoort, Krugersdorp, Johannesburg or further afield. Once your entry details are confirmed, we set up the briefing content and organise the session in a way that suits your team and the race timetable. For companies with staff across different shifts, we can make the session tighter and more structured.

When the event is close, the final version of the briefing is checked against the latest race instructions we have on hand. That helps reduce confusion about bag drop, warm-up timing, marshal directions and where the team should gather. If there are changes to the race flow, we update the talking points before your group reaches the venue.

Most teams use the service a few days before race day, though some prefer an earlier session while they are still sorting transport and pack lists. The timing depends on your group, not a fixed script, which gives you more room to plan around work, travel and training.

What to bring so the session is useful

The briefing works best when one organiser or captain has the key information ready. That lets us shape the session around the actual group rather than generic points. We do not ask for unnecessary paperwork, only the details that help us explain the day properly and keep the group aligned.

If your team is travelling from coastal areas, inland towns or different provinces, it helps to know who is carrying what and who needs extra direction. The more organised the group list, the cleaner the briefing. That matters when people are arriving from Cape Town, Durban or Bloemfontein and are not familiar with the venue layout yet.

• Final participant names and any team captain details
• Any waiver or registration questions needing explanation
• Travel plans if the group is arriving together
• Notes on fitness spread, injury concerns or first-timers
• Water, sunscreen, capped shoes and a change of clothes

What happens after the briefing is done

After the session, the group should have a clear understanding of the race plan, the safety points and what to expect when they reach the venue. If there are any remaining questions, we can help settle them before race day so the team is not guessing later. This is especially useful for companies that need to keep staff movements tidy, or for clubs with several people arriving at different times.

We can also support the organiser with a short follow-up note on the main reminders, such as arrival timing, hydration, recovery area guidance and who to speak to on the day if someone is unsure. There is no long-winded handover here, just the essentials your group needs to stay organised and ready. A good briefing saves time at the venue and usually helps reduce avoidable stress, which is useful on a course that already asks plenty from participants.