What your group hears before the first obstacle
A good briefing does more than point out the start line. It tells your group how the course works, where the main challenges sit, what to do at the support points and when to slow down for safety. For organised entries, we shape the talk around the route your team will face, the terrain underfoot and the way marshals will manage movement through each section.
We keep the language practical. Teams get a rundown on footing, spacing, passing on narrow sections, hydration, and how to handle heat or fatigue on the day. In the Magaliesberg, weather can shift quickly and the ground can be loose, dusty or muddy depending on the season, so the briefing helps people start steady instead of guessing their way through.
- Obstacle flow and expected effort at each section
- Route conduct, including where to keep left or wait
- Support point locations and marshal instructions
- Hydration, pace control and when to step back if needed
How the group briefing is put together
We build the session around your team size, entry type and chosen venue access point, whether that is Hekpoort Venue, Magaliesburg Venue, Hartbeespoort Access or travellers arriving from Pretoria and Johannesburg. Corporate groups often need a tighter run-through because people arrive at different times and may be unfamiliar with obstacle course rules or the terrain. We match the briefing to the likely pace of the group and the level of support needed.
The briefing can include a custom team walk-through, captain communication and a clear explanation of waiver handling before the race starts. If your group is mixed ability, we flag the points where it is sensible to conserve energy, where teamwork helps most and where the course may need extra patience. No one wants a rushed start, especially on a hot North West morning.
- Group-specific route notes for your start wave
- Captain instructions for relaying key safety points
- Clear guidance on check-in order and timing
- Notes for mixed fitness groups and first-timers
The briefing flow on event day
Our team runs the session in a simple order so nobody misses the important bits. Bianca Khoza leads safety and briefing detail, while the support team helps with participant flow, warmup timing and questions from group leads. The tone stays calm and direct. Participants are told what is expected, what is not allowed and where to ask for help if something feels off.
A typical session covers the race route, obstacle handling, safe entry and exit points, support areas, recovery space guidance and how to respond to marshal directions. We also remind runners to check with a doctor before hard exercise if they have any concern about their fitness or health. That point is especially useful for teams travelling in from Pretoria, Krugersdorp, Rustenburg or Potchefstroom where people may be pushing hard after a long drive.
- Briefing delivered before the group warmup session
- Clear stop points for questions from team leads
- Support area and recovery area directions explained
- Route behaviour and marshal instruction made plain
What teams should bring to the briefing
Bring the people who need to hear the instructions, not just one organiser. For larger corporate entries, that usually means the team captain plus a small number of support leaders. Everyone should arrive in suitable gear for trail running and obstacle work, with shoes that grip well and clothing that can handle dust, sweat and a bit of water. If rain has come through the area, extra grip matters even more.
It also helps to have the waiver status sorted before the group starts, because that saves time and keeps the queue moving. Water, a towel, sunscreen and a change of clothes for after the event are sensible too. If a participant tends to cramp or needs regular hydration, that should be mentioned during the briefing so the team can plan properly. People sometimes forget this until they are already halfway through the route, which is not ideal.
- Trail shoes with good grip and secure laces
- Water bottle or hydration pack
- Signed waiver details where required
- Sunscreen, towel and dry clothes for after the race
Timing, turnaround and group handling
We schedule Safety Briefing Groups to fit the race flow and the arrival pattern of your team. For organised entries, the turnaround is kept tight enough to avoid holding people back, but long enough to cover the route properly. Our operations lead, Lerato Zondo, works with the briefing and check-in teams to keep group movement steady across the venue and reduce last-minute confusion.
Where needed, we also coordinate captain communication, heat allocation support and onsite team check-in so the briefing links cleanly to the rest of the event process. That means fewer mixed messages, less standing around and better control over who goes where. For companies bringing teams from Gauteng or further afield, that bit of order makes a real difference.
- Briefings aligned to your allocated heat or start group
- Onsite team check-in support available for organised entries
- Captain receives the key points to repeat back to the team
- Recovery area guidance explained before the start
Costs and what the pricing covers
Pricing for Safety Briefing Groups is quoted according to the size of the group, the type of entry, the level of custom detail needed and the venue logistics involved. A corporate team needing extra coordination, waiver help and captain communication will be scoped differently from a smaller visitor group arriving for a standard event. We do not work from a one-size list because the support required can vary quite a bit.
The quote will reflect the briefing time, preparation, coordination with other event services and any added group handling requested. If your team needs custom briefing notes, support for multiple start groups or extra time for mixed-ability participants, that is built into the plan before event day. Clear costs upfront are easier for organisers and saves back-and-forth later.
- Quoted by group size and service level
- Custom briefing detail can be included
- Corporate and visitor teams priced differently
- No hidden add-ons after the brief is agreed
Key facts
| Service area | Hekpoort, Magaliesburg, Hartbeespoort, Krugersdorp, Pretoria, Johannesburg, Rustenburg and Potchefstroom |
|---|---|
| Briefing focus | Obstacles, route conduct, support points, safety notes and group flow |
| Best suited to | Corporate teams, organised friends groups and mixed-ability entrants |
| Turnaround | Scheduled to fit the event flow and allocated start group |
| Included support | Captain communication, waiver coordination, warmup guidance and recovery area notes |
| Pricing basis | Quoted per group according to size, logistics and custom detail |
